A regular meeting of the City Council of the City of Washington was called to order at 6:30 p.m. by Mayor Gary W. Manier in the meeting room at Washington District Library. Answering present for Roll Call were Aldermen Jim Newman, Al Howerter, Dave Dingledine, Don Brubaker and Todd Clanin. Aldermen Bob Brucks and Jim Gee were absent. Also present was City Attorney Kenneth L. Black, City Engineer Ken Newman, Chief of Police James Kuchenbecker, Controller Joanie Baxter, P&D Director Jon Oliphant, Public Services Manager Bill Bimrose and City Clerk Carol Moss.

All present stood for the Pledge of Allegiance. 

Alderman Dingledine moved and Alderman Howerter seconded to approve the Consent Agenda of June 2, 2008. The Consent Agenda consisted of the minutes of the May 19, 2008 Council meeting. 
On roll call the vote was: 
Ayes: 5 Clanin, Brubaker, Newman, Howerter, Dingledine 
Nays: 0 
Motion declared carried

The Agenda was reviewed and stood as presented. There were no audience comments, no announcements, presentations, recognitions or awards or Standing Committee Reports

City Attorney Black read, by title only, second reading of an ordinance granting a special use to allow the construction of a commercial storage facility at 704 Catherine Street. Alderman Dingledine moved and Alderman Brubaker seconded to adopt the ordinance as read. 
On roll call the vote was: 
Ayes: 5 Newman, Howerter, Clanin, Brubaker, Dingledine 
Nays: 0 
Motion declared carried.

City Attorney Black provided first readings, by title only of an ordinance granting a variance from the terms of the Zoning Code of the City of Washington, Tazewell County, Illinois, to the property located at 100 Good Neighbor Place to allow a variance of the building height; and an ordinance ratifying the purchase of the library building located at 301 Walnut Street, Washington, Illinois. Both ordinances will come back to the Council as second reads and for action at the June 16 meeting.

The Mayor's portion of the agenda was deferred to follow Staff Reports.

Controller Baxter requested authorization to accept the proposal from Wyman Group - Perico Group for the re-insurance and Sage Technologies as third party administrator - for renewal of the City's health insurance plan. Alderman Howerter moved and Alderman Clanin seconded to authorize acceptance of the proposal as requested. 
On roll call the vote was: 
Ayes: 6 Brubaker, Dingledine, Newman, Clanin, Howerter, Mayor Manier 
Nays: 0 
Motion declared carried.

P&D Director Oliphant asked for Council's support of a Tazewell County special use request of Clifford Hurd, 138 Seaton Lane, for the construction of an accessory structure that exceeds the County's maximum allowable aggregate floor area by 1344 s.f. Alderman Howerter moved and Alderman Dingledine seconded to support the Special Use request as stated. 
On roll call the vote was: 
Ayes: 4 Clanin, Brubaker, Dingledine, Howerter 
Abstain: 1 Newman 
Nays: 0 
Motion declared carried.

P&D Director Oliphant requested Council support of a Tazewell County special use request and a variance request of Jeff and Kristine Bryson for the construction of an accessory structure prior to the construction of the principal structure, on property located near the intersection of Schuck Road and Farmdale Road. Alderman Dingledine moved and Alderman Brubaker seconded to support the special use request and the variance request as stated. 
On roll call the vote was: 
Ayes: 4 Howerter, Clanin, Brubaker, Dingledine 
Abstain: 1 Newman 
Nays: 0 
Motion declared carried

City Engineer Newman requested Council to award the bid for the replacement of a wildcat sewer line serving the 500 block of W. Adams Street and Highland Place to Feazel Excavating Company in the amount of $57,996.00. This work was to have also included sanitary sewer replacement in the 200 block of E. Jefferson and Adams Street but there has been a problem securing an easement for this portion. Alderman Dingledine moved and Alderman Newman seconded to award the bid as requested and authorize the Mayor and City Clerk to execute the necessary contract documents. 
On roll call the vote was: 
Ayes: 6 Brubaker, Howerter, Clanin, Newman, Dingledine, Mayor Manier 
Nays: 0 
Motion declared carried.

City Engineer Newman requested Council to award the bid for Avon Court storm sewer and sanitary sewer improvements to Wiegand & Storrer, Inc. in the amount of $70,460.00 and to authorize the Mayor and City Clerk to execute the necessary contract documents. Storm sewer portion of the project will total $34,100.00 and the sanitary sewer portion will be $36,360.00. Alderman Howerter asked if there wasn't some additional storm sewer requested and Engineer Newman replied an 8" line will be stubbed in from the street inlet to the inlet in one yard. The property owner will do their own hook-up. Alderman Dingledine said it is good to get this project going because there are a number of residents who have had real concerns and problems with the sanitary sewer and storm sewer in this area. Alderman Brubaker agreed that this will solve serious long-time problems in the area. 
On roll call the vote was: 
Ayes: 6 Dingledine, Howerter, Newman, Clanin, Brubaker, Mayor Manier 
Nays: 0 
Motion declared carried.

City Engineer Newman requested Council approval of a change order for the 2008 curb & gutter replacement on Westgate from the amount of $138,270.00 to the amount of $194,272.00. He explained that the original project is about fifty percent complete and authorization is needed to complete additional work consisting of additional curb and gutter and sidewalk replacement within the original limits of the project (Stratford to Devonshire Road) for an amount of $5,477; completing additional curb and gutter replacement on Westgate Road between Newcastle Road and Chrisendale Lane for an approximate cost of $29,718; completing extra sidewalk replacement to be reimbursed by Washington Park District for an amount of $4,509; and completing extra driveway and sidewalk work to be reimbursed by residents for an amount of $16,290. Payment for this has already been collected. With this additional work the total contract would be $194,272, but the City's portion would be $173,473. City Attorney Black asked if the unit prices are the same and Engineer Newman replied they are except for the unit prices for the hand formed curb. Alderman Clanin moved and Alderman Howerter seconded to approve the change order as requested. 
On roll call the vote was: 
Ayes: 6 Newman, Brubaker, Dingledine, Howerter, Clanin, Mayor Manier 
Nays: 0 
Motion declared carried.

City Engineer Newman reported that the necessary paperwork on the spray patch issue has been sitting on a desk at IDOT waiting for a signature for two weeks, and of this morning it still has not been signed. Engineer Newman has contacted Cullinan to see when they have seal coat work scheduled and it looks like it will be late July or early August. He said he had hoped that the spray patch work would be done early. Alderman Howerter said then we are waiting for the state to make their ruling on this matter and Engineer Newman replied that is correct.

City Engineer Newman reported that he has received Pay Request #1 from Hoerr Construction, Inc. in the amount of $72,528.00 for work completed to date on the Nofsinger Road water main extension. It appears the work has been satisfactorily completed, and he is not aware of any problems or issues. The only work that remains to be done is final restoration and seeding and Engineer Newman recommends that retainage in the amount of five percent be held until completion of the restoration work. He requested authorization to make payment in the amount of $68,901.60. Alderman Dingledine moved and Alderman Howerter seconded to authorize payment in the amount of $68,901.60. 
On roll call the vote was: 
Ayes: 6 Clanin, Newman, Brubaker, Howerter, Dingledine, Mayor Manier 
Nays: 0 
Motion declared carried.

Mayor Manier announced that he would like to appoint Gene Schneider as Ward IV Alderman to fill the vacancy left with the recent resignation of Amanda Shipp. He stated that seven people from Ward IV stepped forward with an interest in serving on the Council and said that he could have recommended any of the final six. Alderman Brubaker moved and Alderman Clanin seconded to concur with the Mayor's appointment of Gene Schneider as Ward IV Alderman. 
On roll call the vote was: 
Ayes: 5 Dingledine, Howerter, Newman, Clanin, Brubaker 
Nays: 0 
Motion declared carried.

City Clerk Moss administered the Oath of Office and newly appointed Alderman Schneider took his seat with the Council.

Mayor Manier requested Council concurrence with his appointment of Michael Burdette to the Zoning Board of Appeals. Alderman Dingledine moved and Alderman Newman seconded to concur with the Mayor's appointment as stated. 
On roll call the vote was: 
Ayes: 6 Howerter, Clanin, Brubaker, Schneider, Newman, Dingledine 
Nays: 0 
Motion declared carried.

City Clerk Moss administered the Oath of Office to Zoning Board of Appeals member Michael Burdette.

Mayor Manier asked for approval of his re-appointment of Don Dempsey to a two year term on the Police Pension Board. Alderman Clanin moved and Alderman Brubaker seconded to concur with the Mayor's re-appointment of Don Dempsey to the Police Pension Board for a two year term. 
On roll call the vote was: 
Ayes: 6 Newman, Howerter, Schneider, Dingledine, Brubaker, Clanin 
Nays: 0 
Motion declared carried.

Mayor Manier made the following Standing Committee appointments: Finance & Personnel - Alderman Clanin, Chairman, Alderman Newman and Mayor Manier; Public Safety - Alderman Dingledine, Chairman, Alderman Brubaker and Alderman Schneider: Public Services - Alderman Howerter, Chairman, Alderman Gee and Alderman Brucks. Alderman Brubaker moved and Alderman Clanin seconded to concur with the Mayor's Standing Committee appointments. 
On roll call the vote was: 
Ayes: 6 Dingledine, Newman, Schneider, Howerter, Clanin, Brubaker 
Nays: 0 
Motion declared carried.

Mayor Manier stated that the Cherry Festival was this past weekend and other than some inclement weather all went well. The Mayor said he would like to publicly thank the VFW and the American Legion for the incredible Memorial Day parade and their honoring of veterans. He went on to say that in his opinion this is one of the finest events in the City.

Mayor Manier stated that he has received some negative comments about the new lights at the football field saying the high school is spending a lot of money. Mayor Manier pointed out that those lights were donated by Brian Wisher. The old lights were then placed on the baseball field. This was an incredible gift and it is wonderful to have people like this who give from the heart. The lights will be used for a night game on Saturday.

Aldermen's Comments - Alderman Brubaker said that he would like to thank Public Services Manager Bimrose for solving a problem on North Street.

Alderman Dingledine moved and Alderman Howerter seconded to move into Executive Session at 7:12 p.m. for the purpose of deliberations concerning pending or probable litigation pursuant to 5ILCS 120/2(c)(11) of the Illinois Open Meetings Act, and pursuant to the Council's right to discuss litigation alternatives with the City Attorney based on Attorney/Client privilege. 
On roll call the vote was: 
Ayes: 6 Brubaker, Clanin, Newman, Schneider, Howerter, Dingledine 
Nays: 0 
Motion declared carried.

At 7:39 p.m. the Council returned to open session and Alderman Brubaker moved and Alderman Dingledine seconded to adjourn. Motion carried unanimously by voice vote.